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We Don’t Just Track Call-Offs. We Keep Every Shift Covered.

An uncovered patient-care shift isn't just a staffing gap: it's a care gap, an expensive agency call-in, and a compliance risk if minimum ratios slip. Productivity Pilot's HIPAA-compliant platform automates backfill with credential-aware matching, so every shift is covered by staff who are licensed and eligible for it, before a gap ever reaches the floor.
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Up to
99.8%
Staffing Reliability
Up to
40%
Agency Cost Reduction
Up to
100%
Regulatory Compliance
"We no longer scramble to find coverage. Productivity Pilot gives us real-time insight and control over our staffing challenges."
Director of Nursing, Senior Living Community

Built for 24/7 Care Environments

Fill Shifts Safely with Licensed Staff Only: only licensed and eligible staff receive automated backfill notifications

Multi-Channel Reporting
Report absences via app, web, SMS, or phone, 24/7 in 150+ languages, with instant manager alerts and zero disruption to patient care.
Real-Time Visibility
Live dashboards track attendance, tardiness, and burnout trends by role and location.
Automated Policies
Enforce union agreements, PTO accruals, and discipline triggers automatically and fairly.
Audit-Ready Compliance
Time-stamped audit trails and seamless HRIS integration for regulatory reviews.
Credential-Aware Backfill
Only licensed and eligible staff receive automated backfill notifications, so no shift gets filled by someone who isn't qualified for it.

Supporting the Full Continuum of Care

Hospitals & Health Systems
Skilled Nursing Facilities
Rehabilitation Centers
Assisted Living & Memory Care
Community Clinics & Urgent Care
Home Health & Hospice

Reduce Burnout, Improve Retention

Maintain 99.8% patient safety compliance
Reduce agency staff costs by 40%
Eliminate regulatory compliance violations
Improve patient satisfaction scores
Reduce nurse burnout and turnover
Streamline Joint Commission audit prep

Healthcare Workforce Management FAQs

Our system provides real-time staffing visibility across all units and shifts. Automated alerts notify managers when staffing falls below minimum thresholds, and instant coverage workflows identify and notify qualified replacements. This ensures patient-to-staff ratios are maintained 24/7 for regulatory compliance and patient safety.

Yes. Productivity Pilot is HIPAA-aware and designed for healthcare environments. We maintain SOC 2 Type II certification, use encrypted data transmission and storage, and provide detailed access controls. Our system focuses on workforce management data, not protected health information (PHI).

By reducing absenteeism 30-50% and enabling faster internal coverage, healthcare facilities significantly decrease reliance on expensive agency staff. Our clients report 40% average reduction in agency costs. The system identifies available internal staff first before triggering agency requests, prioritizing cost-effective coverage.

Yes. Productivity Pilot integrates with your HRIS to track licenses, certifications, and continuing education requirements. Automated alerts notify staff and managers before credentials expire, ensuring you maintain regulatory compliance and avoid placing unqualified staff in patient care roles.

Every attendance event, policy action, and coverage decision is time-stamped and logged in detailed audit trails. When surveyors request staffing documentation, you can generate comprehensive reports instantly. Our healthcare clients report 100% compliance with CMS and Joint Commission staffing requirements.

Features Productivity Pilot Offers

Employee Call In
24/7 centralized absence reporting with real-time HRIS integration.
Attendance Tracking
Multi-channel tracking via phone, text, app, and web in 150+ languages.
Policy Automation
Automated enforcement of attendance, PTO, FMLA, and discipline policies.
Point Tracking
Automated point systems with FMLA/ADA protection and progressive discipline.
Absence Mitigation
The dashboard where attendance, policy, and discipline history live for proactive review.
Mass Communication
Instant messaging across SMS, email, app, and voice in 150+ languages.
Backfill & Workforce Shift Management
Automated shift-fill and capacity planning that stops shift failures before they happen.
Union CBA
Automated absence enforcement built around seniority, bidding, and CBA rules.
Intermittent FMLA & ESST Tracking
Automatic balance tracking and real-time FMLA/ESST reconciliation.
Grievance Management
End-to-end grievance case tracking tied to attendance, point, and policy records.

Industries We Serve

No two industries lose time to absences the same way. Productivity Pilot configures policy rules, compliance requirements, and reporting to match how your industry actually operates, not a generic template stretched to fit.

Manufacturing

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Protect production lines and eliminate shift disruptions caused by absenteeism, while automating no-call/shows. Track attendance and multi-site policy enforcement across facilities in real time.

Retail & Hospitality

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Delight your customers by ensuring team members attend scheduled shifts and especially during high volume customer demand days.

Logistics & Distribution

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Keep warehouses fully staffed and deliveries on schedule with omni-channel report-off options. Employees see their current point balance and the impact of their next absence at the moment they report off.

Education & Public

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Keep every classroom and campus role staffed by capturing absences the moment they happen and automatically filling open shifts, on a platform built for tight, budget-conscious operations.

Healthcare & Senior Living

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Remove the friction of scheduling open shifts due to absenteeism through full automation of team members open shift distribution that adheres to complex backfill and CBA requirements.

Gaming/Casino & Amusement

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Maintain gaming floor coverage with auditable attendance records, union-aware backfill, and regulatory compliance with full staffing during black out dates.

Food & Beverage

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Maintain compliance and staffing ratios in facilities where regulatory risk is high and labor turnover is constant.
Don't see your industry? We adapt. Contact Us.

Ready to Ensure 24/7 Care Coverage?

Join 150+ healthcare facilities that improved staffing reliability and reduced costs with Productivity Pilot.
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